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Data Administrator

Location Rochester-Kent
Job ID 2025-16036
Number of Vacancies Remaining
1
Category
Administration
Type of Contract
Permanent employee
Contracted Hours Per Week
37.50
Salary Range (pro rata if part time)
CGL points 20 to 22 (£25,654.66 - £27,132.98)
ILW / OLW /Fringe
N/A - Outside London Weighting Area
Click Here for Job Description
https://changegrowlive.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=23881&hashed=1885934381
Click here for the role specifics
https://changegrowlive.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=71020&hashed=306224177

Overview

Change Grow Live are a charity dedicated to the belief that we can make a difference to our Service Users lives, offering support and respect in a safe environment, treating each user as an individual and working with them to find the right treatment and care options.    

  

Our core values are ‘Be open, be compassionate and be bold’ and our team members apply these daily to achieve our mission of helping people change the direction of their lives, grow as individuals, and live life to its full potential.  

  

We have an exciting opportunity for a Data Administrator to join our West Kent Prison service. The new post holder will be required to provide administrative support to the HMP Rochester & HMP Cookham Wood along with additional support for HMP Maidstone and HMP East Sutton Park. 

 

  

Where: HMP Rochester (main base, but will be required to support at HMP Maidstone, HMP Cookham Wood, HMP East Sutton Park)  

Full Time Hours: 37.5 per week 

Full Time Salary Range: £25,645.66 -  £27,132.98 (pro rata for part time hours)

Responsibilities

 

About the role:  

  

  • Support the collation and submission of statistical data and information that ensures the service operates within contractual requirements and enables timely and accurate reporting to all external and internal stakeholders. 
  • Be responsible for maintaining and updating local and central databases and provide timely and accurate data and information. 
  • Processing referrals and associated administration.
  • Record data and information in order that the service operates within contractual, administrative and financial requirements. 
  • Administrate petty cash management, ordering of supplies, invoicing, telephone and reception duties, building management, support of telecommunication and IT systems to ensure that substance users consistently receive high quality services.  
  • Act as a point of contact and co-ordinate all tradesmen attending to building management and maintenance issues. 
  • Be the main port of call for all data relating matters as well as undertake regular and ad hoc requests from the Services Manager/Regional Data Co-ordinator, Data Manager, and other CGL Senior Management 
  • Manage an electronic filing system to ensure that client data and information are kept in an orderly and accessible manner (SystemOne) 

 

About you:  

 

  • Knowledge and experience of general office procedure and administrative duties 
  • IT literacy including proficiency in data collection systems (eg. NDTMS, Public health
  • Expertise in working with WORD, EXCEL, and ACCESS IT packages 
  • Experience of maintaining data bases and other data management systems 
  • Show a capacity to work alone and the ability to keep calm under pressure 
  • Employ an empathetic and non-judgmental attitude towards service users
  • Experience of working within a prison/criminal justice setting 

  


What we will give to you:  

 

  • 25 days holiday (+ bank holidays) rising by 1 day for each years’ service “Capped at 30 days” 
  • Flexible working arrangements  
  • Paid ‘Wellness’ hour each week along with a ‘Wellness’ hub and Employee Assist Programme  
  • Contributory pension scheme  
  • A great selection of benefits incl. discounts for shopping, cinema, holidays, etc.  
  • A friendly and supportive team  
  • Training, career development & progression opportunities 

  

Please ensure that when completing your application form and supporting statement, you reflect on the details outlined in the job description. This will help us understand how your skills and experiences align with the requirements of the role. 

 

If this sounds like you and you’d like to begin your journey with Change Grow Live, then we’d love to talk to you.  

 

The successful candidate will need to complete an enhanced DBS check and obtain HMPPS security clearance.

 

Full-time hours at Change Grow Live are 37.5 hours per week. For part-time roles, the salary and payments will be pro rata based on contracted hours.

 

Please note: This role is not eligible for visa sponsorship if you require it to work in the UK. More information about eligible roles and occupations can be found here: Skilled Worker visa: Overview - GOV.UK

 

Salary Range (pro rata if part time)

CGL points 20 to 22 (£25,654.66 - £27,132.98)

ILW / OLW /Fringe

N/A - Outside London Weighting Area

Interview Date

16/4/2025

Closing Date

3/4/2025

If you have any questions on this opportunity that you would like to talk through please contact us using the below details:

Emma Crowe | Emma.Crowe@cgl.org.uk | 01634803270

 

This post is subject to a Disclosure and Barring Service (DBS) check at an enhanced level.

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We believe that having diverse people working as part of our team makes us the organisation that we are.

We actively encourage applications from people from all backgrounds to help us to provide the best possible experience for the people who use our services and to make Change Grow Live a great place to work. If you have any feedback on our recruitment processes (good or bad) we’d love to hear from you so that we can make sure they are fair and we attract and recruit the best, most diverse workforce possible.

The safety of vulnerable children, young people and adults is our absolute priority. We will support you in your role to make sure that you are equipped to support the safety of people who use our services and those around them, to the highest standard possible.